Encrypted, Audited, BAA-Backed
HIPAA Compliant Real-Time Transcription for Law Firms & Healthcare
Transcribe sensitive legal and medical recordings with full HIPAA compliance — including real-time transcription for live depositions and consultations. AES-256 encryption, a signed BAA, audit logs, and fully automated transcription with no human transcriptionist listening to your audio.
BAA included with Advanced plan. AES-256 encryption on all plans. No human transcriptionist listens to your recordings.
What Makes Transcription HIPAA Compliant?
HIPAA requires specific technical, administrative, and physical safeguards when handling Protected Health Information (PHI). Here is how TranscribeLegal meets every requirement.
Encryption at Rest & in Transit
All audio files and transcripts encrypted with AES-256 at rest and TLS 1.3 in transit. Your data is unreadable to anyone without authorization.
Business Associate Agreement
We sign a BAA with your organization, establishing our legal obligation to protect PHI and comply with HIPAA regulations.
Role-Based Access Controls
Only authorized users can access recordings and transcripts. Granular permissions ensure the minimum necessary access principle is enforced.
Complete Audit Logs
Every access, download, and action is logged with timestamps and user identity. Full audit trail for compliance reviews and incident response.
Data Retention Policies
Audio files are automatically removed 30 days after transcription. Transcripts remain available as long as your account is active.
No Human Access to Recordings
100% AI-powered transcription. No human listens to your recordings at any point. Your sensitive audio never leaves the secure processing pipeline.
Who Needs HIPAA Compliant Transcription?
Any organization handling recordings that contain Protected Health Information needs a HIPAA compliant transcription solution.
Personal Injury Law Firms
PI attorneys handle medical records, doctor depositions, and IME recordings daily. Every deposition discussing injuries, diagnoses, and treatments contains PHI that requires HIPAA compliant transcription.
Healthcare Providers
Hospitals, clinics, and telehealth platforms need to transcribe patient consultations, clinical notes, and care coordination calls while maintaining full HIPAA compliance.
Insurance Companies
Claims adjusters record statements from claimants discussing injuries and medical treatment. These recorded statements contain PHI and must be transcribed using a HIPAA compliant service.
Medical Malpractice Attorneys
Expert witness depositions, medical board hearings, and case review discussions are loaded with patient PHI. Medical malpractice firms need HIPAA compliant transcription for every case.
Security Features That Ensure HIPAA Compliance
Every layer of our platform is built with HIPAA compliance in mind. These are not add-ons — they are foundational to how TranscribeLegal operates.
AES-256 Encryption
Military-grade encryption for all stored audio files and transcripts. The same standard used by banks and government agencies.
SOC 2 Controls
Our infrastructure follows SOC 2 Type II security controls for availability, confidentiality, and processing integrity.
BAA Available
We execute a Business Associate Agreement with your organization. Included with the Advanced plan; available on request for other plans.
Auto-Deletion
Audio files are automatically removed 30 days after transcription completes, with manual delete available any time before that.
No Third-Party Access
Your audio is never sent to human reviewers or used to train AI models. Transcription runs on Microsoft Azure AI Speech within our Azure environment, covered by Microsoft's data protection terms.
US-Based Processing
All data processing occurs on US-based Azure cloud infrastructure. Your recordings never leave US data centers, satisfying data residency requirements.
HIPAA Compliant vs. Standard Transcription
Standard transcription services are not built for sensitive data. Here is what separates a HIPAA compliant transcription service from the rest.
Standard Transcription Services
- • No encryption — files stored in plain text
- • Human reviewers listen to your recordings
- • No BAA — cannot legally handle PHI
- • No audit trail — no record of who accessed what
- • Data shared with third parties for training
- • No deletion policy — files stored indefinitely
TranscribeLegal (HIPAA Compliant)
- • AES-256 + TLS 1.3 — encrypted at rest and in transit
- • No human transcriptionist — fully AI-powered pipeline
- • BAA included — legally compliant for PHI handling
- • Full audit logs — every access tracked and timestamped
- • No third-party sharing — data never leaves our infrastructure
- • Auto-deletion — audio removed automatically 30 days after transcription
How HIPAA Compliant Transcription Works
Upload Securely
Upload your recording through our TLS 1.3 encrypted connection. Files are encrypted with AES-256 the moment they reach our servers. No unencrypted data at any point.
AI Transcribes in Isolation
Our AI processes your audio in a secure, isolated environment. No human ever listens to your recording. Speaker identification and timestamps are added automatically.
Download Encrypted
Download your transcript over an encrypted connection. You can delete the original audio at any time from your account. Full audit log records every action taken.
HIPAA Compliant Transcription Pricing
All plans include encryption and secure processing. BAA included with the Advanced plan.
Pay As You Go
No commitment. Encrypted processing.
BAA available on request
Start Transcribing FreeStarter
300 min included at $0.20/min overage
BAA available on request
Start Transcribing FreeProfessional
750 min included at $0.18/min overage
BAA available on request
Start Transcribing FreeAdvanced
2,500 min included at $0.15/min overage
BAA included
Start Transcribing FreeComparing against an outside service? Our legal transcription pricing guide shows how much legal transcription costs per minute and per page, including what a BAA-backed vendor should charge.
Now Available
HIPAA Compliant Real-Time Transcription
Need a live transcript during a deposition, medical consultation, or legal proceeding? TranscribeLegal's real-time transcription mode delivers secure, HIPAA compliant live transcripts with the same encryption and zero-human-access guarantees as our standard service.
- Live speaker diarization — see who's speaking in real-time with automatic speaker labels
- End-to-end encrypted stream — TLS 1.3 from microphone to transcript, no unencrypted hops
- Instant final transcript — polished, formatted transcript available the moment the session ends
- Same HIPAA safeguards — BAA, audit logs and AES-256 encryption apply to real-time sessions
Ideal For
Live Depositions
Real-time transcript during the deposition for immediate review and objection tracking
Medical Consultations
HIPAA compliant live transcription of patient visits and telehealth sessions
Court Hearings
Live transcript for hearings, arbitrations, and mediations with immediate export
HIPAA Compliant Transcription FAQ
What is a BAA and why do I need one for transcription?
A Business Associate Agreement (BAA) is a legal contract required by HIPAA whenever a third party handles Protected Health Information on your behalf. Without a BAA, using a transcription service for recordings containing patient names, diagnoses, or treatment details is a HIPAA violation. TranscribeLegal includes a BAA with the Advanced plan and makes it available on request for all other plans.
Does anyone listen to my recordings?
No. TranscribeLegal is 100% AI-powered. No human being ever listens to, reviews, or accesses your audio files. Your recordings are processed entirely by our AI in a secure, isolated environment and are never used for model training or shared with any third party.
How long are my recordings stored?
Audio and video files are automatically removed 30 days after transcription completes. Your transcript is unaffected and remains available as long as your account is active. You can also manually delete any file at any time, before or after that window.
Is TranscribeLegal compliant with state privacy laws too?
Yes. Our security infrastructure meets or exceeds requirements for HIPAA, SOC 2, and major state privacy regulations including CCPA (California) and state-specific health data laws. All processing occurs in US-based data centers. Contact us if you have specific compliance requirements for your jurisdiction.
Start Your Free HIPAA Compliant Transcription Trial
Upload a recording and see the quality for yourself. Encrypted from the moment you hit upload. No credit card required.
AES-256 encryption on all plans. BAA included with Advanced. No human transcriptionist listens to your recordings.