Business Associate Agreement

HIPAA-compliant transcription for law firms handling PHI

What is a BAA?

A Business Associate Agreement (BAA) is a legally binding contract required by HIPAA (Health Insurance Portability and Accountability Act) between a Covered Entity and a Business Associate. It ensures that Protected Health Information (PHI) is properly safeguarded.

As a legal transcription service, TranscribeLegal.ai may process audio recordings containing PHI, such as medical depositions, personal injury case recordings, and healthcare-related legal proceedings. Our BAA ensures this data is handled in compliance with HIPAA regulations.

Our HIPAA Compliance

Encryption

AES-256 encryption at rest, TLS 1.3 in transit. All audio files and transcripts are encrypted end-to-end.

Audit Trails

Append-only audit logs track all access to PHI - the application never edits or deletes an entry. Logs retained for 6+ years per HIPAA requirements.

Access Controls

Role-based access control ensures only authorized personnel can access PHI. Multi-factor authentication supported.

Secure Deletion

You can delete audio files and transcripts at any time from your account. Full data deletion available upon account closure.

Infrastructure Partners

Our BAA coverage extends through our infrastructure chain:

Microsoft Azure: BAA in place covering all Azure services (compute, storage, speech services, database)
TranscribeLegal.ai: BAA available for all subscribing law firms

Request a BAA

BAA execution is available to all TranscribeLegal.ai subscribers. The process is straightforward:

Create Your Account

Sign the BAA

BAA signing is available in your account settings during onboarding or at any time from your firm settings.

Start Transcribing

Once your BAA is signed, you can confidently transcribe recordings containing PHI.

Questions about HIPAA Compliance?

Our team is ready to discuss your compliance needs and provide documentation.